How to Do an Effective Literature Search in 5 Steps


This article is a quick guide to conducting a literature search. Need help? Hire a literature search expert on Kolabtree. Choose from PhD-qualified researchers in over 2,500 subjects. 

A literature search involves searching and compiling all the literature (books, journals, and more) available on a specific topic. It is carried out to identify knowledge gaps in a particular topic,
which will then guide further research in that topic.  It is also carried out to provide background in a study, support methodologies, provide context or comparisons for discussions, and more. One of the most important reasons to do a literature search is to have enough information to formulate a valid research question. A literature search is typically carried out by scientific researchers, academics, R&D personnel of large businesses and organizations, entrepreneurs, healthcare professionals (also called a systematic review) and by students who have to write a thesis/dissertation (also called a literature review).

Literature Search: Process Flow  

  1. Develop a research question in a specific subject area
  2. Make a list of relevant databases and texts you will search
  3. Make a list of relevant keywords and phrases
  4. Start searching and make notes from each database to keep track of your search
  5. Review the literature and compile all the results into a report
  6. Revise your original research question if necessary


Literature can be compiled from a variety of sources. A primary source is published, peer-reviewed research available in the form of books and journals. Online databases provide access to published works available on the web. Some examples are Pubmed, which has more than 27 million citations for biomedical literature, PsycINFO has more than 3 million records on psychology topics and Education Resources Information Center (ERIC) has over 1.5 million records of literature related to education research.

How can you make your literature search more effective?

A literature search can be a daunting, tiring and time-consuming task. Since this activity forms the foundation for future research, it is essential for it to be absolutely comprehensive and accurate. Errors in a literature search could mean loss of precious time, resources and energy. You could be carrying out research which has already been done before, using redundant, outdated methodologies, or designing experiments that have shown to be ineffective in the past. 

1. Develop a Well-Defined Question

Starting off a literature review without an clear and focused research question will mean that you will dig up a lot of literature not relevant to what you actually want. So, develop a research question that is:

  • Focused
  • Not too broad and not too narrow in scope
  • Complex enough to allow for research and analysis

2. Choose the Right Keywords

Overlooking the importance of using the right keywords and phrases relevant to the topic means that you could miss important information due to a weak search query.

  • Read papers from different publications to familiarize yourself with the writing style and keywords.
  • Build a concept map of related keywords and phrases that might be related to your research (for example, the related keywords to ‘literature search’ are ‘secondary research’ and ‘systematic review’)

3. Do Not Ignore Non-obvious Sources

Many researchers tend to do a literature search taking into account published literature: journals and books. However, there are other sources that are invaluable, but often overlooked. Look into conference proceedings, ongoing research at university labs (mentioned on university websites), online discussion forums, databases of high-quality pre-print material, and postdoctoral theses.  Examples of non-obvious sources for topic-specific literature: for clinical trial registries,
TRIP database for evidence-based clinical information,
Open Grey for grey literature
SAE Mobilus for technical papers & specifications related to mobility engineering
PAIS Index for issues covered in public debate
Virtual Health Library for health research in South America
arXiv for pre-print material in math, physics, astronomy, and related fields

4. Evaluate Literature for Quality

You’ve got all the literature in place, but how do you know if it’s reliable? Since you’re going to be building your research on this information you need to have some quality control and make sure that sources are credible. Evaluate the credibility of the source by asking these questions:

  • Where was the research published?
  • When was it published?
  • Has it been peer-reviewed?
  • Does the author have good credentials?
  • Is the article free from bias?

A comprehensive list is available here.

5. Redefine Your Question

Now that the literature search is completely, you might be raring to go. But wait! It’s not over yet. At the end of your search, you have to go back to square one: the research question. Is it still relevant and valid? Does it have to be revised?

While doing the literature search, make notes from the “Suggestions for Future Work” in the papers you find relevant and interesting. This will help you formulate your research question better and make the focus of your research clearer.

Outsourcing Your Literature Search

Academics, who are usually already pressed for time, often end up spending weeks just doing a literature search before they can get started on their research. Large companies have in-house scientists who can take on the painstaking task. However, many organizations cannot afford in-house, full-time experts.

Outsourcing your literature search to a subject area expert or experienced researcher can help you save time and energy. Kolabtree has a global team of freelance scientists and academics from the likes of MIT, Cambridge, Oxford and Stanford, who can offer a literature search service and can help you prepare customized reports. Leave the task of combing through the literature to a specialist, while you focus on what’s most important to you: your research!

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About Author

Ramya Sriram manages digital content and communications at Kolabtree (, the world's largest freelancing platform for scientists. She has over a decade of experience in publishing, advertising and digital content creation.

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